Set up SharePoint Syntex

Admins can use the Microsoft 365 admin center to set up Microsoft SharePoint Syntex.

Consider the following before you start:

  • In which SharePoint sites will you enable form processing? All of them, some, or select sites?
  • What will you name your default content center?

You can change your settings after initial setup in the Microsoft 365 admin center.

Prior to setup, make sure to plan for the best way to set up and configure content understanding in your environment. For example, you need to make the following decisions:

  • The SharePoint sites in which you want to enable form processing - all of them, some, or selected sites
  • The name and admins for your content center

Requirements

Note

You must have Global admin or SharePoint admin permissions to be able to access the Microsoft 365 admin center and set up SharePoint Syntex.

As an admin, you can also make changes to your selected settings anytime after setup, and throughout the content understanding management settings in the Microsoft 365 admin center.

Custom Power Platform environments

If you plan to use a custom Power Platform environment, you must install the AI Builder for Project Cortex app in this environment. See Manage Dynamics 365 apps for details and look for the AI Builder for Project Cortex app in the list of Dynamics 365 apps.

You also need to allocate AI Builder credits to the custom environment before you can create form processing models.

When using a custom environment, model creators must be assigned the Environment Maker security role and model users must be assigned the Basic User security role. See Assign a security role to a user for more information.

Users creating models in a content center site must be site members. Users creating models locally outside the content center must be site owners of those sites.

Licensing

To use SharePoint Syntex, your organization must have a subscription to SharePoint Syntex, and each user must have a licenses assigned. SharePoint Syntex licenses include the following apps, which must all be assigned:

  • SharePoint Syntex
  • SharePoint Syntex - SPO type
  • Common Data Service for SharePoint Syntex

To use form processing, you also need AI Builder credits. For each licensed user of SharePoint Syntex, an allocation of AI Builder credits is provided each month.

For details about SharePoint Syntex licensing, see SharePoint Syntex licensing

To set up SharePoint Syntex

  1. In the Microsoft 365 admin center, select Setup, and then view the Files and content section.

  2. In the Files and content section, select Automate content understanding. Note that your current AI Builder credit availability is shown in the At a glance section.

  3. On the Automate content understanding page, click Get started to walk through the setup process.

    Begin setup.

  4. On the Configure Form Processing page, you can choose if you want to let users be able to create form processing models in specific SharePoint document libraries. A menu option will be available in the document library ribbon to Create a form processing model in SharePoint document libraries in which it is enabled.

    For Which SharePoint libraries should show option to create a form processing model, you can select:

    • Libraries in all SharePoint sites to make it available to all SharePoint libraries in your organization.
    • Libraries in selected SharePoint sites, and then select the sites in which you want to make it available or upload a list of up to 50 sites.
    • No SharePoint libraries if you don't want to make it available to any sites (you can change this after setup).

    Configure form processing site options.

    Note

    Removing a site after it has been included does not affect existing models applied to the libraries in that site or the ability to apply document understanding models to a library.

    If you have multiple Power Platform environments configured, you can choose which one you want to use with for form processing. (This option will not appear if you only have one environment.)

    Configure form processing Power Platform options.

    For Power Platform environment, you can select:

    • Use the default environment to use your default Power Platform environment.
    • Use a custom environment to use a custom environment. Choose the environment that you want to use from the list. (See the requirements for a custom environment).

    Click Next.

  5. On the Create Content Center page, you can create a SharePoint content center site where your users can create and manage document understanding models. If you previously created a content center from the SharePoint admin center, that information will display here and you can just select Next.

    1. For Site name, type the name you want to give your content center site.

    2. The Site address will show the URL for your site, based on what you selected for the site name. If you want to change it, click Edit.

      Create content center.

      Select Next.

  6. On the Review and finish page, you can look at your selected setting and choose to make changes. If you are satisfied with your selections, select Activate.

  7. On the confirmation page, click Done.

  8. You'll be returned to your Automate content understanding page. From this page, you can select Manage to make any changes to your configuration settings.

Assign licenses

Once you have configured SharePoint Syntex, you must assign licenses for the users who will be using any SharePoint Syntex features.

To assign licenses:

  1. In the Microsoft 365 admin center, under Users, select Active users.

  2. Select the users that you want to license, and choose Manage product licenses.

  3. Choose Apps from the drop-down menu.

  4. Select Show apps for SharePoint Syntex. Under Apps, make sure Common Data Service for SharePoint Syntex, SharePoint Syntex, and SharePoint Syntex - SPO type are all selected.

    SharePoint Syntex licenses in the Microsoft 365 admin center.

  5. Click Save changes.

See also

Overview of the form processing model

Step-by-Step: How to Build a Document Understanding Model (video)

Create and manage environments in the Power Platform admin center