Administration is the practice of monitoring, maintaining, and operating Information Technology (IT) systems to meet service levels that the business requires. Administration introduces some of the highest impact security risks because performing these tasks requires privileged access to a very broad set of these systems and applications. Attackers know that gaining access to an account with administrative privileges can get them access to most or all of the data they would target, making the security of administration one of the most critical security areas.

As an example, Microsoft makes significant investments in protection and training of administrators for our cloud systems and IT systems:

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Microsoft’s recommended core strategy for administrative privileges is to use the available controls to reduce risk

Reduce risk exposure (scope and time) – The principle of least privilege is best accomplished with modern controls that provide privileges on demand. This help to limit risk by limiting administrative privileges exposure by:

  • ScopeJust Enough Access (JEA) provides only the required privileges for the administrative operation required (vs. having direct and immediate privileges to many or all systems at a time, which is almost never required).

  • TimeJust in Time (JIT) approaches provided the required privileged as they are needed.

  • Mitigate the remaining risks – Use a combination of preventive and detective controls to reduce risks such as isolating administrator accounts from the most common risks phishing and general web browsing, simplifying and optimizing their workflow, increasing assurance of authentication decisions, and identifying anomalies from normal baseline behavior that can be blocked or investigated.

Microsoft has captured and documented best practices for protecting administrative accounts and published prioritized roadmaps for protecting privileged access that can be used as references for prioritizing mitigations for accounts with privileged access.

Minimize number of critical impact admins

Grant the fewest number of accounts to privileges that can have a critical business impact

Each admin account represents potential attack surface that an attacker can target, so minimizing the number of accounts with that privilege helps limit the overall organizational risk. Experience has taught us that membership of these privileged groups grows naturally over time as people change roles if membership not actively limited and managed.

We recommend an approach that reduces this attack surface risk while ensuring business continuity in case something happens to an administrator:

  • Assign at least two accounts to the privileged group for business continuity

  • When two or more accounts are required, provide justification for each member including the original two

  • Regularly review membership & justification for each group member

Managed accounts for admins

Ensure all critical impact admins in are managed by enterprise directory to follow organizational policy enforcement.

Consumer accounts such as Microsoft accounts like,,, don’t offer sufficient security visibility and control to ensure the organization’s policies and any regulatory requirements are being followed. Because Azure deployments often start small and informally before growing into enterprise-managed tenants, some consumer accounts remain as administrative accounts long afterward for example, original Azure project managers, creating blind spots, and potential risks.

Separate accounts for admins

Ensure all critical impact admins have a separate account for administrative tasks (vs the account they use for email, web browsing, and other productivity tasks).

Phishing and web browser attacks represent the most common attack vectors to compromise accounts, including administrative accounts.

Create a separate administrative account for all users that have a role requiring critical privileges. For these administrative accounts, block productivity tools like Office 365 email (remove license). If possible, block arbitrary web browsing (with proxy and/or application controls) while allowing exceptions for browsing to the Azure portal and other sites required for administrative tasks.

No standing access / Just in Time privileges

Avoid providing permanent “standing” access for any critical impact accounts

Permanent privileges increase business risk by increasing the time an attacker can use the account to do damage. Temporary privileges force attackers targeting an account to either work within the limited times the admin is already using the account or to initiate privilege elevation (which increases their chance of being detected and removed from the environment).

Grant privileges required only as required using one of these methods:

  • Just in Time - Enable Azure AD Privileged Identity Management (PIM) or a third party solution to require following an approval workflow to obtain privileges for critical impact accounts

  • Break glass – For rarely used accounts, follow an emergency access process to gain access to the accounts. This is preferred for privileges that have little need for regular operational usage like members of global admin accounts.

Emergency access or ‘Break Glass’ accounts

Ensure you have a mechanism for obtaining administrative access in case of an emergency

While rare, sometimes extreme circumstances arise where all normal means of administrative access are unavailable.

We recommend following the instructions at Managing emergency access administrative accounts in Azure AD and ensure that security operations monitor these accounts carefully.

Admin workstation security

Ensure critical impact admins use a workstation with elevated security protections and monitoring

Attack vectors that use browsing and email like phishing are cheap and common. Isolating critical impact admins from these risks will significantly lower your risk of a major incident where one of these accounts is compromised and used to materially damage your business or mission.

Choose level of admin workstation security based on the options available at

  • Highly Secure Productivity Device (Enhanced Security Workstation or Specialized Workstation)
    You can start this security journey for critical impact admins by providing them with a higher security workstation that still allows for general browsing and productivity tasks. Using this as an interim step helps ease the transition to fully isolated workstations for both the critical impact admins as well as the IT staff supporting these users and their workstations.

  • Privileged Access Workstation (Specialized Workstation or Secured Workstation)
    These configurations represent the ideal security state for critical impact admins as they heavily restrict access to phishing, browser, and productivity application attack vectors. These workstations don’t allow general internet browsing, only allow browser access to Azure portal and other administrative sites.

Critical impact admin dependencies – Account/Workstation

Carefully choose the on-premises security dependencies for critical impact accounts and their workstations

To contain the risk from a major incident on-premises spilling over to become a major compromise of cloud assets, you must eliminate or minimize the means of control that on premises resources have to critical impact accounts in the cloud. As an example, attackers who compromise the on premises Active Directory can access and compromise cloud-based assets that rely on those accounts like resources in Azure, Amazon Web Services (AWS), ServiceNow, and so on. Attackers can also use workstations joined to those on premises domains to gain access to accounts and services managed from them.

Choose the level of isolation from on premises means of control also known as security dependencies for critical impact accounts

  • User Accounts – Choose where to host the critical impact accounts

    • Native Azure AD Accounts -*Create Native Azure AD Accounts that are not synchronized with on-premises active directory

    • Synchronize from on-premises Active Directory (Not Recommended)- Leverage existing accounts hosted in the on premises active directory.

  • Workstations – Choose how you will manage and secure the workstations used by critical admin accounts:

    • Native Cloud Management & Security (Recommended) - Join workstations to Azure AD & Manage/Patch them with Intune or other cloud services. Protect and Monitor with Windows Microsoft Defender ATP or another cloud service not managed by on premises based accounts.

    • Manage with Existing Systems - Join existing AD domain & leverage existing management/security.

Passwordless Or multi-factor authentication for admins

Require all critical impact admins to use passwordless authentication or multi-factor authentication (MFA).

Attack methods have evolved to the point where passwords alone cannot reliably protect an account. This is well documented in a Microsoft Ignite Session.

Administrative accounts and all critical accounts should use one of the following methods of authentication. These capabilities are listed in preference order by highest cost/difficulty to attack (strongest/preferred options) to lowest cost/difficult to attack:

  • Passwordless (such as Windows Hello)

  • Passwordless (Authenticator App)

  • Multifactor Authentication

Note that SMS Text Message based MFA has become very inexpensive for attackers to bypass, so we recommend you avoid relying on it. This option is still stronger than passwords alone, but is much weaker than other MFA options

Enforce conditional access for admins - Zero Trust

Authentication for all admins and other critical impact accounts should include measurement and enforcement of key security attributes to support a Zero Trust strategy.

Attackers compromising Azure Admin accounts can cause significant harm. Conditional Access can significantly reduce that risk by enforcing security hygiene before allowing access to Azure management.

Configure Conditional Access policy for Azure management that meets your organization’s risk appetite and operational needs.

  • Require Multifactor Authentication and/or connection from designated work network

  • Require Device integrity with Microsoft Defender ATP (Strong Assurance)

Avoid granular and custom permissions

Avoid permissions that specifically reference individual resources or users

Specific permissions create unneeded complexity and confusion as they don’t carry the intention to new similar resources. This then accumulates into a complex legacy configuration that is difficult to maintain or change without fear of “breaking something” – negatively impacting both security and solution agility.

Instead of assigning specific resource-specific permissions, use either

  • Management Groups for enterprise-wide permissions

  • Resource groups for permissions within subscriptions

Instead of granting permissions to specific users, assign access to groups in Azure AD. If there isn’t an appropriate group, work with the identity team to create one. This allows you to add and remove group members externally to Azure and ensure permissions are current, while also allowing the group to be used for other purposes such as mailing lists.

Use built-in roles

Use built-in roles for assigning permissions where possible.

Customization leads to complexity that increases confusion and makes automation more complex, challenging, and fragile. These factors all negatively impact security

We recommend that you evaluate the built-in roles designed to cover most normal scenarios. Custom roles are a powerful and sometimes useful capability, but they should be reserved for cases when built in roles won’t work.

Establish lifecycle management for critical impact accounts

Ensure you have a process for disabling or deleting administrative accounts when admin personnel leave the organization (or leave administrative positions)

See Manage user and guest user access with access reviews for more details.

Attack simulation for critical impact accounts

Regularly simulate attacks against administrative users with current attack techniques to educate and empower them.

People are a critical part of your defense, especially your personnel with access to critical impact accounts. Ensuring these users (and ideally all users) have the knowledge and skills to avoid and resist attacks will reduce your overall organizational risk.

You can use Office 365 Attack Simulation capabilities or any number of third party offerings.

Next steps

For additional security guidance from Microsoft, see Microsoft security documentation.