Lifecycle Workflow built-in tasks (Preview)

Article
03/17/2023

Lifecycle Workflows come with many pre-configured tasks that are designed to automate common lifecycle management scenarios. These built-in tasks can be utilized to make customized workflows to suit your organization's needs. These tasks can be configured within seconds to create new workflows. These tasks also have categories based on the Joiner-Mover-Leaver model so that they can be easily placed into workflows based on need. In this article you get the complete list of tasks, information on common parameters each task has, and a list of unique parameters needed for each specific task.

Supported tasks

Lifecycle Workflow's built-in tasks each include an identifier, known as taskDefinitionID, and can be used to create either new workflows from scratch, or inserted into workflow templates so that they fit the needs of your organization. For more information on templates available for use with Lifecycle Workflows, see: Lifecycle Workflow Templates.

Lifecycle Workflows currently support the following tasks:

Task	taskdefinitionID	Category
Send welcome email to new hire	70b29d51-b59a-4773-9280-8841dfd3f2ea	Joiner
Send onboarding reminder email	3C860712-2D37-42A4-928F-5C93935D26A1	Joiner
Generate Temporary Access Pass and send via email to user's manager	1b555e50-7f65-41d5-b514-5894a026d10d	Joiner
Add user to groups	22085229-5809-45e8-97fd-270d28d66910	Joiner, Leaver
Add user to teams	e440ed8d-25a1-4618-84ce-091ed5be5594	Joiner, Leaver
Enable user account	6fc52c9d-398b-4305-9763-15f42c1676fc	Joiner, Leaver
Run a custom task extension	4262b724-8dba-4fad-afc3-43fcbb497a0e	Joiner, Leaver
Disable user account	1dfdfcc7-52fa-4c2e-bf3a-e3919cc12950	Leaver
Remove user from selected group	1953a66c-751c-45e5-8bfe-01462c70da3c	Leaver
Remove users from all groups	b3a31406-2a15-4c9a-b25b-a658fa5f07fc	Leaver
Remove user from teams	06aa7acb-01af-4824-8899-b14e5ed788d6	Leaver
Remove user from all teams	81f7b200-2816-4b3b-8c5d-dc556f07b024	Leaver
Remove all license assignments from user	8fa97d28-3e52-4985-b3a9-a1126f9b8b4e	Leaver
Delete user	8d18588d-9ad3-4c0f-99d0-ec215f0e3dff	Leaver
Send email to manager before user's last day	52853a3e-f4e5-4eb8-bb24-1ac09a1da935	Leaver
Send email on user's last day	9c0a1eaf-5bda-4392-9d9e-6e155bb57411	Leaver
Send email to user's manager after their last day	6f22ddd4-b3a5-47a4-a846-0d7c201a49ce	Leaver

Common task parameters

Common task parameters are the non-unique parameters contained in every task. When adding tasks to a new workflow, or a workflow template, you can customize and configure these parameters so that they match your requirements.

Parameter	Definition
category	A read-only string that identifies the category or categories of the task. Automatically determined when the taskDefinitionID is chosen.
taskDefinitionId	A string referencing a taskDefinition that determines which task to run.
isEnabled	A boolean value that denotes whether the task is set to run or not. If set to “true" then the task runs. Defaults to true.
displayName	A unique string that identifies the task.
description	A string that describes the purpose of the task for administrative use. (Optional)
executionSequence	A read-only integer that states in what order the task runs in a workflow. For more information about executionSequence and workflow order, see: Configure Scope.
continueOnError	A boolean value that determines if the failure of this task stops the subsequent workflows from running.
arguments	Contains unique parameters relevant for the given task.

Common email task parameters

Emails, sent from tasks, are able to be customized. If you choose to customize the email, you're able to set the following arguments:

Subject: Customizes the subject of emails.
Message body: Customizes the body of the emails being sent out.
Email language translation: Overrides the email recipient's language settings. Custom text isn't customized, and it's recommended to set this language to the same language as the custom text.

Screenshot of the customization email options.

For a step by step guide on this, see: Customize emails sent out by workflow tasks.

Dynamic attributes within email

With customized emails, you're able to include dynamic attributes within the subject and body to personalize these emails. The list of dynamic attributes that can be included are as follows:

Attribute	Definition
userDisplayName	The user’s display name.
userEmployeeHireDate	The user’s employee hire date.
userEmployeeLeaveDateTime	The user’s employee leave date time.
managerDisplayName	The display name of the user’s manager.
temporaryAccessPass	The generated Temporary Access Pass. Only available with the Generate TAP And Send Email task.
userPrincipalName	The user’s userPrincipalName.
managerEmail	The manager’s email.
userSurname	User’s last name.
userGivenName	User’s first name.

Note

When adding these attributes to a customized email, or subject, they must be properly embedded. For a step by step guide on doing this, see: Format attributes within customized emails.

Task details

In this section is each specific task, and detailed information such as parameters and prerequisites, required for them to run successfully. The parameters are noted as they appear both in the Azure portal, and within Microsoft Graph. For information about editing Lifecycle Workflow tasks in general, see: Manage workflow Versions.

Send welcome email to new hire

Lifecycle Workflows allow you to automate the sending of welcome emails to new hires in your organization. You're able to customize the task name and description for this task in the Azure portal. Screenshot of Workflows task: Welcome email task.

The Azure AD prerequisite to run the Send welcome email to new hire task is:

A populated mail attribute for the user.

For Microsoft Graph, the parameters for the Send welcome email to new hire task are as follows:

Parameter	Definition
category	joiner
displayName	Send Welcome Email (Customizable by user)
description	Send welcome email to new hire (Customizable by user)
taskDefinitionId	70b29d51-b59a-4773-9280-8841dfd3f2ea

{
            "category": "joiner",
            "continueOnError": true,
            "description": "Send welcome email to new hire",
            "displayName": "Send Welcome Email",
            "isEnabled": true,
            "taskDefinitionId": "70b29d51-b59a-4773-9280-8841dfd3f2ea",
            "arguments": [
                {
                "name": "cc",
                "value": "b47471b9-af8f-4a5a-bfa2-b78e82398f6e, a7a23ce0-909b-40b9-82cf-95d31f0aaca2"
                },
                {
                "name": "customSubject",
                "value": "Welcome to the organization {{userDisplayName}}!"
                },
                {
                "name": "customBody",
                "value": "Welcome to our organization {{userGivenName}} {{userSurname}}. \nFor more information, reach out to your manager {{managerDisplayName}} at {{managerEmail}}."
                },
                {
                "name": "locale",
                "value": "en-us"
                }
    ]
}

Send onboarding reminder email

Lifecycle Workflows allow you to automate the sending of onboarding reminder emails to managers of new hires in your organization. You're able to customize the task name and description for this task in the Azure portal. Screenshot of Workflows task: Send onboarding reminder email task.

The Azure AD prerequisite to run the Send onboarding reminder email task is:

A populated manager attribute for the user.
A populated manager's mail attribute for the user.

For Microsoft Graph, the parameters for the Send onboarding reminder email task are as follows:

Parameter	Definition
category	joiner
displayName	Send onboarding reminder email (Customizable by user)
description	Send onboarding reminder email to user’s manager (Customizable by user)
taskDefinitionId	3C860712-2D37-42A4-928F-5C93935D26A1

{
            "category": "joiner",
            "continueOnError": true,
            "description": "Send onboarding reminder email to user’s manager",
            "displayName": "Send onboarding reminder email",
            "isEnabled": true,
            "taskDefinitionId": "3C860712-2D37-42A4-928F-5C93935D26A1",
            "arguments": [
                {
                "name": "cc",
                "value": "b47471b9-af8f-4a5a-bfa2-b78e82398f6e, a7a23ce0-909b-40b9-82cf-95d31f0aaca2"
                },
                {
                "name": "customSubject",
                "value": "Reminder to onboard {{userDisplayName}}!"
                },
                {
                "name": "customBody",
                "value": "Hello {{managerDisplayName}}. \n This is a reminder to onboard {{userDisplayName}}."
                },
                {
                "name": "locale",
                "value": "en-us"
                }
        ]
}

Generate Temporary Access Pass and send via email to user's manager

When a compatible user joins your organization, Lifecycle Workflows allow you to automatically generate a Temporary Access Pass (TAP), and have it sent to the new user's manager. You're also able to customize the email that is sent to the user's manager.

Note

The user's employee hire date is used as the start time for the Temporary Access Pass. Please make sure that the TAP lifetime task setting and the time portion of your user's hire date are set appropriately so that the TAP is still valid when the user starts their first day. If the hire date at the time of workflow execution is already in the past, the current time is used as the start time.

With this task in the Azure portal, you're able to give the task a name and description. You must also set:

Activation duration- How long the passcode is active.
One time use- If the passcode can only be used once.

The Azure AD prerequisites to run the Generate Temporary Access Pass and send via email to user's manager task are:

A populated manager attribute for the user.
A populated manager's mail attribute for the user.
The TAP tenant policy must be enabled and the selected values for activation duration and one time use must be within the allowed range of the policy. For more information, see Enable the Temporary Access Pass policy

Important

A user having this task run for them in a workflow must also not have any other authentication methods, sign-ins, or AAD role assignments for this task to work for them.

For Microsoft Graph, the parameters for the Generate Temporary Access Pass and send via email to user's manager task are as follows:

Parameter	Definition
category	joiner
displayName	GenerateTAPAndSendEmail (Customizable by user)
description	Generate Temporary Access Pass and send via email to user's manager (Customizable by user)
taskDefinitionId	1b555e50-7f65-41d5-b514-5894a026d10d
arguments	Argument contains the name parameter "tapLifetimeInMinutes", which is the lifetime of the temporaryAccessPass in minutes starting at startDateTime. Minimum 10, Maximum 43200 (equivalent to 30 days). The argument also contains the tapIsUsableOnce parameter, which determines whether the passcode is limited to a one time use. If true, the pass can be used once; if false, the pass can be used multiple times within the temporaryAccessPass lifetime.

{
    "category": "joiner",
    "description": "Generate Temporary Access Pass and send via email to user's manager",
    "displayName": "GenerateTAPAndSendEmail",
    "isEnabled": true,
    "continueOnError": true,
    "taskDefinitionId": "1b555e50-7f65-41d5-b514-5894a026d10d",
        "arguments": [
            {
                "name": "cc",
                "value": "b47471b9-af8f-4a5a-bfa2-b78e82398f6e, a7a23ce0-909b-40b9-82cf-95d31f0aaca2"
                },
                {
                "name": "customSubject",
                "value": "Your new employees Temporary Access Pass {{managerDisplayName}}"
                },
                {
                "name": "customBody",
                "value": "Hello {{managerDisplayName}}. \nThe temporary Access Pass {{temporaryAccessPass}} has been generated for {{userDisplayName}}."
                },
                {
                "name": "locale",
                "value": "en-us"
                },
                {
                "name": "tapLifetimeMinutes",
                "value": "60"
                },
                {
                "name": "tapIsUsableOnce",
                "value": "true"
                }
        ]
}

Add user to groups

Allows users to be added to Microsoft 365 and cloud-only security groups. Mail-enabled, distribution, dynamic and role-assignable groups aren't supported. To control access to on-premises applications and resources, you need to enable group writeback. For more information, see Azure AD Connect group writeback.

You're able to customize the task name and description for this task. Screenshot of Workflows task: Add user to group task.

For Microsoft Graph, the parameters for the Add user to groups task are as follows:

Parameter	Definition
category	joiner, leaver
displayName	AddUserToGroup (Customizable by user)
description	Add user to groups (Customizable by user)
taskDefinitionId	22085229-5809-45e8-97fd-270d28d66910
arguments	Argument contains a name parameter that is the "groupID", and a value parameter that is the group ID of the group you're adding the user to.

{
            "category": "joiner,leaver",
            "description": "Add user to groups",
            "displayName": "AddUserToGroup",
            "isEnabled": true,
            "continueOnError": true,
            "taskDefinitionId": "22085229-5809-45e8-97fd-270d28d66910",
            "arguments": [
                {
                    "name": "groupID",
                    "value": "0732f92d-6eb5-4560-80a4-4bf242a7d501"
                }
            ]
}

Add user to teams

You're able to add a user to an existing static team. You're able to customize the task name and description for this task. Screenshot of Workflows task: add user to team.

For Microsoft Graph, the parameters for the Add user to teams task are as follows:

Parameter	Definition
category	joiner, leaver
displayName	AddUserToTeam (Customizable by user)
description	Add user to teams (Customizable by user)
taskDefinitionId	e440ed8d-25a1-4618-84ce-091ed5be5594
argument	Argument contains a name parameter that is the "teamID", and a value parameter that is the team ID of the existing team you're adding a user to.

{
            "category": "joiner,leaver",
            "description": "Add user to team",
            "displayName": "AddUserToTeam",
            "isEnabled": true,
            "continueOnError": true,
            "taskDefinitionId": "e440ed8d-25a1-4618-84ce-091ed5be5594",
            "arguments": [
                {
                    "name": "teamID",
                    "value": "e3cc382a-c4b6-4a8c-b26d-a9a3855421bd"
                }
            ]
}

Enable user account

Allows cloud-only user accounts to be enabled. Users with Azure AD role assignments aren't supported, nor are users with membership or ownership of role-assignable groups. You can utilize Azure Active Directory's HR driven provisioning to on-premises Active Directory to disable and enable synchronized accounts with an attribute mapping to accountDisabled based on data from your HR source. For more information, see: Workday Configure attribute mappings and SuccessFactors Configure attribute mappings. You're able to customize the task name and description for this task in the Azure portal.

Screenshot of Workflows task: enable user account.

For Microsoft Graph, the parameters for the Enable user account task are as follows:

Parameter	Definition
category	joiner, leaver
displayName	EnableUserAccount (Customizable by user)
description	Enable user account (Customizable by user)
taskDefinitionId	6fc52c9d-398b-4305-9763-15f42c1676fc

 {
            "category": "joiner,leaver",
            "description": "Enable user account",
            "displayName": "EnableUserAccount",
            "isEnabled": true,
            "continueOnError": true,
            "taskDefinitionId": "6fc52c9d-398b-4305-9763-15f42c1676fc",
            "arguments": []
}

Run a Custom Task Extension

Workflows can be configured to launch a custom task extension. You're able to customize the task name and description for this task using the Azure portal.

Screenshot of Workflows task: custom extension task.

The Azure AD prerequisite to run the Run a Custom Task Extension task is:

A Logic App that is compatible with the custom task extension. For more information, see: Lifecycle workflow extensibility.

For Microsoft Graph, the parameters for the Run a Custom Task Extension task are as follows:

Parameter	Definition
category	joiner, leaver
displayName	Run a Custom Task Extension (Customizable by user)
description	Run a Custom Task Extension to call-out to an external system. (Customizable by user)
taskDefinitionId	d79d1fcc-16be-490c-a865-f4533b1639ee
argument	Argument contains a name parameter that is the "customTaskExtensionID", and a value parameter that is the ID of the previously created extension that contains information about the Logic App.

{
            "category": "joiner,leaver",
            "description": "Run a Custom Task Extension to call-out to an external system.",
            "displayName": "Run a Custom Task Extension",
            "isEnabled": true,
            "continueOnError": true,
            "taskDefinitionId": "d79d1fcc-16be-490c-a865-f4533b1639ee",
            "arguments": [
                {
                    "name": "customTaskExtensionID",
                    "value": "<ID of your Custom Task Extension>"
                }
            ]
}

For more information on setting up a Logic app to run with Lifecycle Workflows, see:Trigger Logic Apps with custom Lifecycle Workflow tasks.

Disable user account

Allows cloud-only user accounts to be disabled. Users with Azure AD role assignments aren't supported, nor are users with membership or ownership of role-assignable groups. You can utilize Azure Active Directory's HR driven provisioning to on-premises Active Directory to disable and enable synchronized accounts with an attribute mapping to accountDisabled based on data from your HR source. For more information, see: Workday Configure attribute mappings and SuccessFactors Configure attribute mappings. You're able to customize the task name and description for this task in the Azure portal.

Screenshot of Workflows task: disable user account.

For Microsoft Graph, the parameters for the Disable user account task are as follows:

Parameter	Definition
category	joiner, leaver
displayName	DisableUserAccount (Customizable by user)
description	Disable user account (Customizable by user)
taskDefinitionId	1dfdfcc7-52fa-4c2e-bf3a-e3919cc12950

{
            "category": "joiner,leaver",
            "description": "Disable user account",
            "displayName": "DisableUserAccount",
            "isEnabled": true,
            "continueOnError": true,
            "taskDefinitionId": "1dfdfcc7-52fa-4c2e-bf3a-e3919cc12950",
            "arguments": []
}

Remove user from selected groups

Allows users to be removed from Microsoft 365 and cloud-only security groups. Mail-enabled, distribution, dynamic and role-assignable groups aren't supported. To control access to on-premises applications and resources, you need to enable group writeback. For more information, see Azure AD Connect group writeback.

You're able to customize the task name and description for this task in the Azure portal. Screenshot of Workflows task: Remove user from select groups.

For Microsoft Graph, the parameters for the Remove user from selected groups task are as follows:

Parameter	Definition
category	leaver
displayName	Remove user from selected groups (Customizable by user)
description	Remove user from membership of selected Azure AD groups (Customizable by user)
taskDefinitionId	1953a66c-751c-45e5-8bfe-01462c70da3c
argument	Argument contains a name parameter that is the "groupID", and a value parameter that is the group Id(s) of the group or groups you're removing the user from.

{
            "category": "leaver",
            "displayName": "Remove user from selected groups",
            "description": "Remove user from membership of selected Azure AD groups",
            "isEnabled": true,
            "continueOnError": true,
            "taskDefinitionId": "1953a66c-751c-45e5-8bfe-01462c70da3c",
            "arguments": [
                {
                    "name": "groupID",
                    "value": "GroupId1, GroupId2, GroupId3, ..."
                }
            ]
}

Remove users from all groups

Allows users to be removed from every Microsoft 365 and cloud-only security group they're a member of. Mail-enabled, distribution, dynamic and role-assignable groups aren't supported. To control access to on-premises applications and resources, you need to enable group writeback. For more information, see Azure AD Connect group writeback.

You're able to customize the task name and description for this task in the Azure portal.

Screenshot of Workflows task: remove user from all groups.

For Microsoft Graph, the parameters for the Remove users from all groups task are as follows:

Parameter	Definition
category	leaver
displayName	Remove user from all groups (Customizable by user)
description	Remove user from all Azure AD groups memberships (Customizable by user)
taskDefinitionId	b3a31406-2a15-4c9a-b25b-a658fa5f07fc

{
            "category": "leaver",
            "continueOnError": true,
            "displayName": "Remove user from all groups",
            "description": "Remove user from all Azure AD groups memberships",
            "isEnabled": true,
            "taskDefinitionId": "b3a31406-2a15-4c9a-b25b-a658fa5f07fc",
            "arguments": []
}

Remove User from Teams

Allows a user to be removed from one or multiple static teams. You're able to customize the task name and description for this task in the Azure portal. Screenshot of Workflows task: remove user from teams.

For Microsoft Graph, the parameters for the Remove User from Teams task are as follows:

Parameter	Definition
category	joiner, leaver
displayName	Remove user from selected Teams (Customizable by user)
description	Remove user from membership of selected Teams (Customizable by user)
taskDefinitionId	06aa7acb-01af-4824-8899-b14e5ed788d6
arguments	Argument contains a name parameter that is the "teamID", and a value parameter that is the Teams ID of the Teams you're removing the user from.

{
            "category": "joiner,leaver",
            "continueOnError": true,
            "displayName": "Remove user from selected Teams",
            "description": "Remove user from membership of selected Teams",
            "isEnabled": true,
            "taskDefinitionId": "06aa7acb-01af-4824-8899-b14e5ed788d6",
            "arguments": [
                {
                    "name": "teamID",
                    "value": "TeamId1, TeamId2, TeamId3, ..."
                }
            ]
}

Remove users from all teams

Allows users to be removed from every static team they're a member of. You're able to customize the task name and description for this task in the Azure portal. Screenshot of Workflows task: remove user from all teams.

For Microsoft Graph, the parameters for the Remove users from all teams task are as follows:

Parameter	Definition
category	leaver
displayName	Remove user from all Teams memberships (Customizable by user)
description	Remove user from all Teams (Customizable by user)
taskDefinitionId	81f7b200-2816-4b3b-8c5d-dc556f07b024

{
            "category": "leaver",
            "continueOnError": true,
            "description": "Remove user from all Teams",
            "displayName": "Remove user from all Teams memberships",
            "isEnabled": true,
            "taskDefinitionId": "81f7b200-2816-4b3b-8c5d-dc556f07b024",
            "arguments": []
}

Remove all license assignments from User

Allows all direct license assignments to be removed from a user. For group-based license assignments, you would run a task to remove the user from the group the license assignment is part of.

You're able to customize the task name and description for this task in the Azure portal. Screenshot of Workflows task: remove all licenses from users.

For Microsoft Graph, the parameters for the Remove all license assignment from user task are as follows:

Parameter	Definition
category	leaver
displayName	Remove all licenses for user (Customizable by user)
description	Remove all licenses assigned to the user (Customizable by user)
taskDefinitionId	8fa97d28-3e52-4985-b3a9-a1126f9b8b4e

{
            "category": "leaver",
            "continueOnError": true,
            "displayName": "Remove all licenses for user",
            "description": "Remove all licenses assigned to the user",
            "isEnabled": true,
            "taskDefinitionId": "8fa97d28-3e52-4985-b3a9-a1126f9b8b4e",
            "arguments": []
}

Delete User

Allows cloud-only user accounts to be deleted. Users with Azure AD role assignments aren't supported, nor are users with membership or ownership of role-assignable groups. You're able to customize the task name and description for this task in the Azure portal. Screenshot of Workflows task: Delete user account.

For Microsoft Graph, the parameters for the Delete User task are as follows:

Parameter	Definition
category	leaver
displayName	Delete user account (Customizable by user)
description	Delete user account in Azure AD (Customizable by user)
taskDefinitionId	8d18588d-9ad3-4c0f-99d0-ec215f0e3dff

{
            "category": "leaver",
            "continueOnError": true,
            "displayName": "Delete user account",
            "description": "Delete user account in Azure AD",
            "isEnabled": true,
            "taskDefinitionId": "8d18588d-9ad3-4c0f-99d0-ec215f0e3dff",
            "arguments": []
}

Send email to manager before user's last day

Allows an email to be sent to a user's manager before their last day. You're able to customize the task name and the description for this task in the Azure portal. Screenshot of Workflows task: send email before user last day task.

The Azure AD prerequisite to run the Send email before user's last day task are:

A populated manager attribute for the user.
A populated manager's mail attribute for the user.

For Microsoft Graph the parameters for the Send email before user's last day task are as follows:

Parameter	Definition
category	leaver
displayName	Send email before user’s last day (Customizable by user)
description	Send offboarding email to user’s manager before the last day of work (Customizable by user)
taskDefinitionId	52853a3e-f4e5-4eb8-bb24-1ac09a1da935

{
            "category": "leaver",
            "continueOnError": true,
            "displayName": "Send email before user’s last day",
            "description": "Send offboarding email to user’s manager before the last day of work",
            "isEnabled": true,
            "taskDefinitionId": "52853a3e-f4e5-4eb8-bb24-1ac09a1da935",
            "arguments": [
                {
                "name": "cc",
                "value": "b47471b9-af8f-4a5a-bfa2-b78e82398f6e, a7a23ce0-909b-40b9-82cf-95d31f0aaca2"
                },
                {
                "name": "customSubject",
                "value": "Reminder that {{userDisplayName}}'s last day is coming up."
                },
                {
                "name": "customBody",
                "value": "Hello {{managerDisplayName}}. \nThis is a reminder that {{userDisplayName}}'s last date is coming up."
                },
                {
                "name": "locale",
                "value": "en-us"
                },
    ]
}

Send email on user's last day

Allows an email to be sent to a user's manager on their last day. You're able to customize the task name and the description for this task in the Azure portal. Screenshot of Workflows task: task to send email last day.

The Azure AD prerequisite to run the Send email on user last day task are:

A populated manager attribute for the user.
A populated manager's mail attribute for the user.

For Microsoft Graph, the parameters for the Send email on user last day task are as follows:

Parameter	Definition
category	leaver
displayName	Send email on user’s last day (Customizable by user)
description	Send offboarding email to user’s manager on the last day of work (Customizable by user)
taskDefinitionId	9c0a1eaf-5bda-4392-9d9e-6e155bb57411

{
            "category": "leaver",
            "continueOnError": true,
            "displayName": "Send email on user’s last day",
            "description": "Send offboarding email to user’s manager on the last day of work",
            "isEnabled": true,
            "taskDefinitionId": "9c0a1eaf-5bda-4392-9d9e-6e155bb57411",
            "arguments": [
                {
                "name": "cc",
                "value": "b47471b9-af8f-4a5a-bfa2-b78e82398f6e, a7a23ce0-909b-40b9-82cf-95d31f0aaca2"
                },
                {
                "name": "customSubject",
                "value": "{{userDisplayName}}'s last day"
                },
                {
                "name": "customBody",
                "value": "Hello {{managerDisplayName}}. \nThis is a reminder that {{userDisplayName}}'s last day is today, {{userEmployeeLeaveDateTime}}."
                },
                {
                "name": "locale",
                "value": "en-us"
                },
    ]
}

Send email to user's manager after their last day

Allows an email containing off-boarding information to be sent to the user's manager after their last day. You're able to customize the task name and description for this task in the Azure portal. Screenshot of Workflows task: send off-boarding email to users manager after their last day.

The Azure AD prerequisite to run the Send email to users manager after their last day task are:

A populated manager attribute for the user.
A populated manager's mail attribute for the user.

For Microsoft Graph, the parameters for the Send email to users manager after their last day task are as follows:

Parameter	Definition
category	leaver
displayName	Send email to users manager after their last day
description	Send offboarding email to user’s manager after the last day of work (Customizable by user)
taskDefinitionId	6f22ddd4-b3a5-47a4-a846-0d7c201a49ce

{
            "category": "leaver",
            "continueOnError": true,
            "displayName": "Send offboarding email to user’s manager after the last day of work",
            "description": "Send email after user’s last day",
            "isEnabled": true,
            "taskDefinitionId": "6f22ddd4-b3a5-47a4-a846-0d7c201a49ce",
            "arguments": [
                {
                "name": "cc",
                "value": "b47471b9-af8f-4a5a-bfa2-b78e82398f6e, a7a23ce0-909b-40b9-82cf-95d31f0aaca2"
                },
                {
                "name": "customSubject",
                "value": "{{userDisplayName}} left on {{userEmployeeLeaveDateTime}}"
                },
                {
                "name": "customBody",
                "value": "Hello {{managerDisplayName}}. This is a reminder that {{userDisplayName}} left on{{UserEmployeeLeaveDateTime}}."
                },
                {
                "name": "locale",
                "value": "en-us"
                },
]
}